Arborgold Virtual Assistant

Arborgold Virtual Assistant Services for Tree Care, Lawn Care, and Landscaping Companies

Arborgold gives tree, plant health care, lawn, and landscape companies one system for customer records, calls, estimates, scheduling, billing, and inventory. It also stores client tree and plant inventories mapped by GPS, with species, age, condition, and photos.

That inventory can become your best source of future work, but only if someone keeps it current and acts on it. In most tree companies, the arborists are too busy selling and the office is too busy answering phones.

Intelus Agency connects green industry companies with carefully selected remote professionals who learn your services, territories, and Arborgold setup. Your assistant does not assess tree health or risk, decide whether a tree is safe, or recommend treatments or chemicals. Those decisions belong to your certified arborists and licensed applicators.

Intelus Agency is an independent virtual assistant provider and is not affiliated with, endorsed by, or sponsored by Arborgold.

Arborgold Software Tree Inventory Support

Arborgold Software stands out because of its GPS-mapped client tree and plant inventories. Every tree your arborist records is a chance to help that client again with a pruning cycle, a cabling check, or a treatment plan.

Support includes:

• Adding photos, notes, and condition details arborists send from the field
• Fixing missing or duplicate tree records on each property
• Checking that each tree is mapped to the right property
• Pulling lists of clients with trees marked for follow-up work
• Setting reminders for work scheduled for a future season
• Preparing client outreach for your arborists to approve
• Tracking which follow-ups turned into sold work
• Keeping property and contact details current

Every recommendation comes from your certified arborists. Larger cleanups of client and property data can be handled by our data management team.

Arborist Software Sales Pipeline Management

Arborist software tracks every bid and estimate in an opportunity pipeline. Pipelines get messy fast when old estimates sit open and follow-ups get missed.

Our services include:

• Reviewing the opportunity pipeline every week
• Following up with clients on open estimates
• Closing lost or expired bids with a reason
• Scheduling estimate appointments for your arborists
• Logging client questions for the arborist who wrote the bid
• Sending your sales manager a pending, won, and lost report
• Flagging high-value bids that need a personal call

Our sales operations specialists can turn that data into close-rate reports by arborist or service.

Tree Care Software Scheduling by Territory and Crew

Tree care software helps most when sold work is grouped well. Arborgold lets you schedule work by territory, service, or crew.

Responsibilities include:

• Grouping sold work by area
• Helping your scheduler fill each crew's week
• Matching jobs to crews with the right equipment
• Sending appointment notices through Arborgold's broadcasting tools
• Rescheduling jobs after weather or equipment problems
• Confirming access details and gate codes with clients
• Updating clients when a crew is running late

Well-planned weeks mean less drive time and more billable hours for every crew.

Tree Service Software Storm Season Support

After a big windstorm or ice storm, tree service software fills up fast. Tree companies can get more calls in a day than in a normal week, and every caller deserves a quick, calm answer.

Support includes:

• Answering calls, texts, and web requests
• Logging each storm request in Arborgold
• Recording the address, damage description, photos, and best contact number
• Sending caller-reported emergencies, like a tree on a house or power line, to your on-call team using your rules
• Building an organized site-visit list by area for your arborists
• Updating callers on when to expect someone
• Tracking which storm requests became sold jobs

Your assistant never judges how dangerous a tree is. Our phone support team can add extra coverage during the busiest days.

Arborgold Login and User Setup

With your administrator's approval, your assistant can help manage Arborgold Login access so the right people see the right tools.

Support includes:

• Setting up Arborgold Login access for office staff
• Creating accounts for new arborists and crew leaders
• Helping new users get started in the mobile apps
• Matching user roles to what each person needs
• Flagging accounts to close when someone leaves
• Keeping a simple list of active users for your managers

Plan and billing decisions stay with your company.

Renewals and Recurring Programs

Arborgold's renewals feature helps companies bring back plant health care, lawn, and pruning clients each year.

Our services include:

• Preparing renewal lists for the new season
• Checking that services and pricing match what managers approved
• Sending renewals to clients
• Following up with clients who have not answered
• Recording each client's decision
• Adding renewed work to the schedule

Steady renewals keep your crews booked before the season starts.

Chemical and Plant Material Inventory

Companies that offer plant health care, lawn treatments, or planting need the right products and materials on hand before work is scheduled.

Support includes:

• Updating inventory counts
• Comparing upcoming jobs against what is in stock
• Flagging items your purchasing manager should reorder
• Tracking plant material for installation jobs
• Following up on supplier orders and deliveries

Our vendor coordination specialists can follow up with suppliers on orders and deliveries.

Work Orders, Checklists, and Billing

When crews finish a job, the paperwork still needs to be closed out and billed.

Our services include:

• Checking that crew checklists and notes are complete
• Closing finished work orders
• Preparing invoices
• Confirming invoices and payments sync with QuickBooks
• Flagging anything that did not come through
• Sending polite past-due reminders with approved messages

Our accounts payable and receivable team can help when collections need more attention.

Green Industry Virtual Assistant Support for Tree Care, Lawn Care, and Landscaping Companies

An assistant is most helpful once your Arborgold system holds more client and tree data than your team has time to act on.

Our Arborgold Virtual Assistants can support:

• Tree service companies
• Arborist and consulting firms
• Plant health care providers
• Lawn care companies
• Landscaping companies
• Combined tree, lawn, and landscape businesses
• Storm response and cleanup crews

You can learn about our wider support for home services companies, too.

Why Choose Intelus Agency for Arborgold Virtual Assistant Services?

Getting full value from Arborgold takes clean records and steady follow-up. Intelus Agency connects you with professionals who can adapt to your services, territories, and seasons.

Benefits of working with Intelus Agency include:

• Hand-selected remote professionals
• Flexible month-to-month staffing
• Clean, current tree and plant inventories
• Weekly opportunity pipeline follow-up
• Storm-season call coverage
• On-time renewals for recurring programs
• Territory-based crew scheduling support
• Supply inventory tracking
• Work order closeout and QuickBooks checks
• More time for arborists to sell and assess

Our goal is to help you put your tree care software to full use without adding to your in-house office team.

Hire an Arborgold Virtual Assistant Today

Stop spending valuable time chasing open estimates, cleaning up tree records, and answering storm calls into the night.

Intelus Agency helps tree care, lawn care, and landscaping companies find dedicated remote professionals who keep Arborgold working for your sales and production teams.

Ready to turn your tree inventory into future work? Book a free outsourcing consultation with Intelus Agency and find an Arborgold Virtual Assistant who fits your business needs.