Hire a Project Manager VA to Keep Projects on Track

Get matched with a pre-vetted Project Manager Virtual Assistant (VA) trained in client communication, task delegation, and deadline ownership — so you can scale without the stress of doing it all yourself. Missed deadlines, unclear ownership, and scattered task updates are all symptoms of poor project management — and they can cost you clients. Our VAs bring structure and accountability to your operations, so every project runs smoother. With U.S.-managed oversight, our remote project managers are trained to lead from within your systems, integrate with your existing team, and keep timelines, tasks, and communication aligned.
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What Our Project Manager VAs Can Do

Our project manager virtual assistants are trained in both the technical and strategic sides of project coordination. Here’s how they help you scale:

  • Run kickoff meetings and define scope/timelines
  • Create task breakdowns and Gantt charts
  • Assign owners and track progress in your PM tool
  • Send internal updates and status reports
  • Manage deadlines and hold team members accountable
  • Coordinate between departments, clients, and vendors
  • Deliver client-facing updates and post-launch wrap-ups
  • Use tools like ClickUp, Trello, Asana, Monday.com, and Notion

Why Agencies & Teams Hire Remote Project Managers

Whether you’re scaling fast or juggling multiple projects, our project management VAs help you:

  • Prevent project bottlenecks and deadline confusion
  • Create consistency across client deliverables
  • Scale operations without hiring a full-time PM
  • Maintain quality and improve team accountability
  • Offload coordination work so you can focus on growth

The Importance of Project Management Across Industries

Whether you're building websites, managing ad campaigns, launching SaaS products, or coordinating healthcare tech rollouts — strong project management is non-negotiable. Our assistants help you:

  • Keep stakeholders aligned across time zones
  • Reduce scope creep, missed deadlines, and rework
  • Track KPIs, deliverables, and budgets in one place
  • Centralize communication in one platform
  • Improve client satisfaction and operational predictability

The Role of AI & Remote Work in Project Management

Our VAs work with cloud-based PM platforms and AI-powered project tools to enhance speed and accuracy. This includes:

  • Smart prioritization based on task history
  • Risk assessment and early deadline warnings
  • Clear dashboards that keep all stakeholders informed
  • Seamless coordination between hybrid, offshore, and async teams

Meet Some of Our Project Manager VAs

Kimvierly D.

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Jell L.

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Michael C.

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Aya F.

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Brando O.

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Kevin D.

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Kenn U.

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Jessa F.

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Jessel M.

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Hire Your Remote Talent In 3 Easy Steps

We make hiring the right talent easy from the start. Connect with top-tier remote marketing, sales, and administrative professionals in just a few simple steps.

1. Tell Us Your Needs

We'll meet for 30 minutes on Zoom to discuss exactly what kind of remote talent you're looking to hire.
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2. Review Candidates

Within 7-10 business days, we'll deliver our best candidates and arrange Zoom interviews with your selected ones.

3. We Handle The Rest

We'll connect your remote workers to the tools, training, and resources needed to succeed in their new role.

FAQs

What is a project management virtual assistant?

A project management virtual assistant is a remote professional who helps you plan, coordinate, and execute projects using tools like ClickUp, Trello, or Asana. They help you stay on deadline and delegate tasks effectively.

How much does a project manager VA cost?

Our project management VAs start at $8/hour. Pricing varies based on availability, time zone, and project complexity. Book a free consultation to get a custom quote.

Can I hire a part-time virtual project manager?

Yes. We offer flexible part-time and full-time options. You can start with as few as 10 hours per week and scale as your workload grows.

Do your VAs use project management software?

Yes. Our VAs are experienced with tools like Asana, Trello, ClickUp, Monday.com, Notion, Basecamp, and more. We’ll match you with someone who knows your system.

What types of businesses hire project manager VAs?

We support marketing agencies, creative teams, SaaS startups, healthcare, legal ops, and more. Any business that runs multiple deliverables or client projects benefits from a project manager VA.

What makes Intelus project managers different?

All Intelus VAs are pre-vetted, trained, and U.S.-managed. You get a consistent, reliable project lead who integrates into your team and keeps projects moving — without micromanagement.

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Book A Call With A Talent Matching Specialist

In your free consultation, we’ll discuss your business goals, share how Intelus Agency helps companies scale with remote talent, review our capabilities and rates, and outline clear next steps.
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Intelus Agency Is A Smarter Remote Staff Solution

Intelus specializes in providing the top 3% of marketing, sales, and administrative professionals, including roles like copywriters, graphic designers, SEO experts, and freelance business assistants. We source top-tier remote talent from the Philippines, managed by our U.S.-based team to deliver world-class results.
The Traditional Way

99% of freelancers are unqualified

Most freelancers on sites like Upwork are unqualified and highly unreliable. They often juggle multiple clients, leading to poor communication and fires you need to put out.

Hiring local is expensive

When you add up the costs of recruiting, interviewing unqualified candidates, U.S. salaries, employee benefits, onboarding, training, HR, and payroll, the costs add up quickly.

Freelancers & U.S hires are risky

Freelancers can suddenly disappear without a trace and local hires cost a fortune to hire. This makes both a huge liability.
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Top 1% of remote talent

Our remote talent is selected for your specific marketing, sales, and administrative needs. We carefully screen candidates to ensure you get dependable and skilled professionals. If you're not satisfied, we’ll replace them at no extra cost.

Lower your costs by up to 80%

We provide the top 1% of U.S managed Filipino marketing, sales and administrative talent. Our virtual assistant services include free unlimited recruiting, onboarding, HR and payroll, so you keep more of your money.

3x the productivity of Upwork

Our marketing, sales and administrative experts use AI to 3x their productivity, producing better quality & consistency than 99% of freelancers.
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Our 3x Zero Risk Guarantee

Our approach ensures peace of mind for you and your clients. Partner with a trusted online staffing agency to access reliable, scalable remote staffing solutions and personal assistant services.

Top-Tier Talent Guarantee

We ensure that every remote professional we provide has been rigorously vetted for skills, experience, and cultural fit. If they don’t meet your expectations within the first 30 days, we’ll find a more suitable replacement at no additional cost.

Satisfaction Guarantee

Your success is our priority. If you're not 100% satisfied with the performance of our remote staff within the first 90 days, we’ll work with you to resolve any issues with the process to ensure your talent is meeting your expectations.

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Communication Guarantee

Experience seamless support & reliable communication throughout our partnership. If there’s ever a breakdown in communication or service, we’ll make it right to ensure communication and quality improve going forward.

Why Our Clients Choose Intelus Agency

With superior quality and rates, our clients choose us over platforms like Upwork and traditional local hiring methods. We stand out as one of the best virtual assistant companies by offering unmatched talent and AI workflow optimization that makes 1 Intelus virtual assistant outperform 2-3 Upwork freelancers.
5 stars
Intelus Agency has been a GEM when it comes to quality, understanding my company's needs, collaboration and willing to go the extra mile to help get my start-up off of the ground using very focused tactics that I would have never learned myself. The investment I make each month has been invaluable, allowing me to focus on other aspects of the business.
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Jaclyn Strauss
Founder, 2nd Vault
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5 stars
In 3-4 months, my Intelus virtual assistant generated 5 really good clients that are doing business with us now! I even had to hire a new salesperson to handle the other leads that we're working to convert.
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Ferdinand Mehlinger
Founder, Bluoo Digital
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5 stars
From day one the Intelus team was engaging, attentive and understood our business. We recently met with one of our largest customers ever, It was all due to Intelus. Money well spent, I wish more of my vendors were like the Intelus team.
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Terriq Davidson
Strategic Partnership Manager, Healthy Heart
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5 stars
Intelus has helped us identify and fix issues with our marketing. From marketing automation to website pages, our marketing efforts have improved tremendously because of Intelus. I think what has made this such a great experience is the people. Everyone at Intelus is kind and thoughtful.
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Sarah Morrow
Sales & Marketing Coordinator, ProShop
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