iScape Virtual Assistant

iScape Virtual Assistant Services for Landscaping, Lawn Care, and Design-Build Companies

iScape lets landscape contractors design right in a client's yard. With augmented reality or a photo, you can place a patio, retaining wall, fire pit, or garden bed exactly where it would go, often within minutes. That moment of seeing it can close the sale on the spot.

The design itself might take 20 minutes. Everything around it takes much longer: setting up products and prices, cleaning up the design, building a proposal, following up, ordering materials, and scheduling the job. When the owner or salesperson does all of that between visits, quotes go out late and deals go cold. A dedicated iScape Virtual Assistant handles the before and after.

Intelus Agency connects landscaping, lawn care, and design-build companies with carefully selected remote professionals who learn your services, your pricing, and your iScape Pro account.

Intelus Agency is an independent virtual assistant provider and is not affiliated with, endorsed by, or sponsored by iScape. Your assistant prepares, organizes, and follows up. Design choices, what is buildable on a site, grading and drainage, and final pricing all stay with you and your team.

Landscape Design App Library Setup Before the Visit

A landscape design app sells best when it shows what you actually install. iScape Pro lets you upload your own images and set your own prices, and your assistant can build that library for you.

Support includes:

• Uploading photos of the pavers, stone, fixtures, and products you carry
• Adding your prices and descriptions so proposals are accurate from the start
• Organizing favorites by job type, such as patios, plantings, or outdoor living
• Updating prices when your suppliers change theirs
• Removing products you no longer offer
• Adding seasonal items, like holiday lighting or fall plantings
• Preparing client details and property photos ahead of each appointment
• Sending you a short brief on each client before the visit

When you walk onto a property, your app is ready to sell your work, not generic catalog items.

iScape App Designs Homeowners Send You

Because the iScape App is free for homeowners, some clients create their own designs and send them to you as a starting point. These are warm leads, and they need a fast response.

Support includes:

• Collecting homeowner designs from email, text, and web forms
• Saving each design to the right client file
• Listing what the homeowner included, like a patio, beds, or a fire pit
• Noting the homeowner's budget and timeline if they shared it
• Replying quickly to thank them and confirm next steps
• Booking a consultation so your team can review what is realistic
• Flagging items that may need a closer look, like slopes or drainage areas
• Tracking which homeowner designs turned into signed jobs

Our client intake support makes sure no inquiry gets lost.

Yard Design App Proposals After the Visit

On-site designs made in a yard design app are often a little rough, and that is fine. After the visit, your assistant turns the design into a proposal the homeowner can say yes to.

Support includes:

• Tidying up design files after each visit
• Confirming the item list iScape created from the design
• Adding labor and other costs you specify
• Building a branded PDF proposal with before-and-after images
• Offering phased or optional add-ons you approve, like lighting
• Sending the proposal the same day, after you approve it
• Saving every proposal version to the client file
• Logging sent proposals so none are forgotten

Our estimates and proposals team follows this same approval-first process for other trades.

Landscape Design App for iPad Organization

iScape is best known as a landscape design app for iPad and iPhone, and it is also listed on Google Play. Whatever device your team uses, designs and client files need to stay organized.

Support includes:

• Organizing saved designs by client and property
• Naming designs the same way across every device
• Making sure designs from the field are saved where the office can find them
• Archiving finished projects at the end of each job
• Keeping before photos and final designs together in the client file
• Backing up design images to your company's shared folder
• Clearing out old drafts so salespeople find the right design fast
• Helping new team members find saved designs and client files

Organized files mean your team never shows up to a follow-up meeting with the wrong design.

iScape Pro Account Management

iScape Pro is the professional version used to design in front of the client and send branded proposals. Your assistant keeps the account running smoothly behind the scenes.

Support includes:

• Managing team access when your company has more than one designer
• Adding and removing users as your team changes, with your approval
• Keeping your company logo and branding current on proposals
• Tracking your iScape Pro subscription renewal date
• Listing the features your team uses most
• Gathering questions for iScape support when something is not working
• Reviewing monthly software charges for errors
• Keeping a simple record of account settings

Plan and billing decisions always stay with you.

Following Up Until the Homeowner Decides

Many homeowners love the design but want to think it over, talk to a spouse, or compare prices. Steady follow-up is often what wins the job.

Support includes:

• Following up on every open proposal on a set schedule
• Answering simple questions about the proposal
• Offering to adjust the design or phase the project, with your approval
• Passing pricing or scope questions to you
• Recording each homeowner's answer and reason
• Sending a final check-in before closing out a proposal
• Reaching back out to past leads at the start of the next season
• Reporting weekly on open, won, and lost proposals

Our prospecting and lead nurturing specialists are trained in this kind of friendly, steady follow-up.

From Signed Proposal to Scheduled Job

iScape is a design and sales tool, so most contractors run their schedule and billing in another system. Once a client signs, your assistant handles the handoff.

Support includes:

• Creating the job in your field service software, such as Jobber
• Attaching the final design and item list to the job
• Collecting the deposit and recording it
• Sharing the design with your crew lead
• Turning the design's product list into a materials order
• Sending orders to suppliers and tracking delivery dates
• Confirming the start date with the homeowner
• Updating the homeowner if weather or supply delays change the plan

Our vendor coordination team can help track supplier orders all season.

Before-and-After Content for Your Social Pages

Before-and-after designs, especially side by side with photos of the finished job, are some of the best marketing a landscaper can share.

Support includes:

• Collecting iScape before-and-after images, with your client's permission
• Gathering finished job photos from your crew
• Pairing each design with its matching final photo
• Writing short captions about each project
• Scheduling posts on your social pages
• Organizing images by project type, like patios or plantings
• Keeping a portfolio folder up to date for sales visits
• Tracking which clients agreed to share their project

Our social media automation specialists can keep that content flowing all season.

Landscaping Virtual Assistant Support for Lawn Care and Design-Build Companies

Small and growing landscape companies often have one person selling, designing, and running crews. A dedicated assistant takes the office work off their plate, much like our home services virtual assistant support does for other trades.

Our iScape Virtual Assistants can support:

• Owner-operated landscaping companies
• Small design-build crews
• Patio and hardscape contractors
• Planting and garden bed installers
• Outdoor living and fire feature builders
• Lawn care companies that sell install work
• Landscape lighting contractors
• Garden centers that offer design services

With dependable remote help, your team can sell more projects without adding office staff.

Why Choose Intelus Agency for iScape Virtual Assistant Services?

iScape helps you sell on the spot, but the follow-through decides whether jobs get signed. Intelus Agency connects you with remote professionals who handle that follow-through every day.

Benefits of working with Intelus Agency include:

• Hand-selected remote professionals matched to your business
• Flexible month-to-month staffing with no long-term contract
• A product library that shows what you actually install
• Same-day proposals after every visit
• Steady follow-up with every homeowner
• Fast replies to homeowner-made designs
• Smooth handoffs from signed proposal to scheduled job
• Before-and-after content for your marketing
• Candidate introductions in about a week
• Lower costs than adding in-house office staff

Our goal is to help you turn more on-site designs into signed jobs.

Hire an iScape Virtual Assistant Today

Stop spending valuable time building proposals at night, chasing homeowners for answers, and re-typing job details into your schedule.

Intelus Agency helps landscaping, lawn care, and design-build companies find dedicated remote professionals who handle the work before and after every iScape design.

Ready to close more jobs from every yard visit? Book a free outsourcing consultation with Intelus Agency and find an iScape Virtual Assistant who fits your business needs.