LMN Virtual Assistant

LMN Virtual Assistant Services for Landscaping and Lawn Care Companies

LMN was built by landscapers for landscapers. It ties your budget, estimates, scheduling, crew hours, and job costing together, so you can see whether each job actually made money. Today, LMN is part of Granum, alongside SingleOps and Greenius.

That chain only works when every step is kept up to date. An estimate entered late, a timesheet coded to the wrong job, or a client record that was never updated can throw off every number that follows. Most landscape owners are too busy running crews to keep up with it.

A dedicated LMN Virtual Assistant handles the office side of LMN, from client records and draft estimates to timesheet reviews, job costing reports, and invoices. Intelus Agency connects landscaping companies with carefully selected remote professionals who learn your LMN setup and follow your processes.

Intelus Agency is an independent virtual assistant provider and is not affiliated with, endorsed by, or sponsored by LMN or Granum. Your assistant handles data entry, records, follow-ups, and reports, while pricing strategy, production rates, contract terms, payroll approval, and crew decisions stay with your owners and managers.

LMN Software Administration and Daily Support

LMN Software works best when someone keeps it current every day. Your assistant follows each job through LMN, from the first lead to the final invoice, so nothing stalls between steps.

Support includes:

• Adding new leads and clients as soon as they come in
• Moving sold estimates into scheduled work
• Updating job details when scope or dates change
• Checking that completed jobs are marked done
• Keeping saved items and kits organized for your estimators
• Running the daily and weekly reports your managers use
• Flagging jobs that are missing key details
• Keeping notes and site photos attached to the right job
• Preparing a simple end-of-week summary for the owner

With daily attention, your LMN data stays clean enough to trust when you make decisions.

LMN Login and Team Setup

With your administrator's approval, your assistant can help manage LMN Login access for your team. Clear access rules keep office staff, estimators, and crew leaders working in the right parts of LMN.

Support includes:

• Setting up LMN Login accounts for new office staff
• Adding new crew members to LMN Time
• Assigning crew leaders to the right crews
• Updating user details when roles change
• Flagging accounts to close when someone leaves
• Keeping a simple list of who has access to what
• Helping new hires find the screens they need
• Sending login reminders before the busy season starts

Subscription, billing, and permission decisions stay with your company.

LMN Estimating Support

LMN Estimating is fast once the details are in, but in spring your estimators can spend all day on properties and all night building quotes. Your assistant takes on the data entry so estimators can focus on selling.

Support includes:

• Turning site notes, photos, and measurements into draft estimates
• Using your saved items and kits so pricing stays consistent
• Preparing renewal estimates for recurring maintenance clients
• Formatting proposals for your estimator to review
• Sending proposals once your estimator approves them
• Following up on open estimates on a set schedule
• Logging each client's answer, yes, no, or not yet
• Tracking which estimates are still waiting on a site visit
• Keeping a list of estimates by account manager

Your estimators still decide on scope, production rates, and final pricing. For larger projects, our cost estimating specialists can help with plan-based measurements.

LMN Time Support

LMN Time lets crews clock in and out from job sites, which is what makes LMN job costing accurate. It is also where small mistakes creep in, like a missed clock-out or drive time coded to the wrong job.

Support includes:

• Reviewing LMN Time entries every day
• Flagging missing clock-outs for the crew leader
• Flagging shifts that look too long or too short
• Checking that hours are coded to the correct job and task
• Following up with crew leaders on unclear entries
• Tracking corrections until a manager approves them
• Preparing clean, approved hours for payroll
• Keeping a weekly log of common timesheet errors

Corrections are confirmed by your managers, never changed on a guess. Our payroll processing support can take the approved hours from there.

LMN CRM Management

The LMN CRM only helps when client information is accurate. Landscaping companies juggle homeowners, property managers, HOAs, and commercial accounts, often with several properties per client.

Support includes:

• Keeping contact details and property addresses current
• Logging calls, emails, and site visit notes
• Merging duplicate client records
• Tagging accounts as maintenance, enhancement, or snow
• Linking multiple properties to the right client
• Building a list of maintenance contracts coming up for renewal
• Reminding account managers to reach out before renewal season
• Updating client records after each sold or lost estimate

For more help with client records, see our customer relationship management support.

Scheduling Sold Work

Once a job is sold, it needs a spot on the calendar and a crew. Your assistant keeps the schedule moving when weather and client changes get in the way.

Support includes:

• Placing approved jobs on the LMN calendar
• Moving jobs when rain pushes work back
• Confirming start dates with clients
• Sending crew leaders job details the night before
• Tracking jobs waiting on materials or permits
• Rebooking missed or partial visits
• Keeping the client updated when dates change
• Noting site access details like gate codes and pets

A clear schedule means fewer wasted trips and happier clients.

Job Costing Reviews

LMN shows estimated hours versus actual hours for every job, but the report only helps if someone reads it while there is still time to react. Your assistant reviews job costing each week and reports what matters.

Support includes:

• Reviewing estimated versus actual hours each week
• Listing jobs running over budget
• Noting the likely cause, like extra labor or added materials
• Spotting scope changes that were never billed
• Sending a short weekly report to your operations manager
• Tracking which crews or services run over most often
• Keeping season notes your estimators can use for future bids
• Pulling monthly numbers so owners can compare results with the budget

Over a season, these notes help your estimators fine-tune production rates for the next round of bids.

Invoicing and Getting Paid

Maintenance billing, completed enhancement work, and change orders all need to be invoiced correctly. Your assistant gets invoices out on time and keeps payments recorded.

Support includes:

• Preparing invoices from completed work in LMN
• Checking invoices against the estimate and approved changes
• Sending invoices to clients
• Setting up monthly maintenance billing
• Following up on past-due accounts with your approved messages
• Recording payments as they come in
• Keeping your books in sync with QuickBooks or Xero
• Preparing a simple aging report for the owner

Faster invoicing means steadier cash flow during the busy months.

Landscaping Virtual Assistant Support for Lawn and Landscape Businesses

An LMN Virtual Assistant is especially helpful when the owner or estimator is still doing most of the office work at night. We also offer broader home services virtual assistant support for field service companies.

Our LMN Virtual Assistants can support:

• Landscape maintenance companies
• Lawn care companies
• Design-build landscape firms
• Commercial landscaping contractors
• Hardscape and outdoor living contractors
• Irrigation and lighting companies
• Snow and ice management companies
• Tree care and property maintenance businesses

If your company also uses other tools, we place assistants experienced with Service Autopilot and Jobber as well.

Why Choose Intelus Agency for LMN Virtual Assistant Services?

Keeping LMN accurate takes steady, careful work every day. Intelus Agency connects landscaping companies with hand-selected remote professionals who learn your LMN setup and follow your processes.

Benefits of working with Intelus Agency include:

• Hand-selected and vetted remote professionals
• Flexible month-to-month staffing with no long-term contract
• Candidates introduced in about a week
• Support across LMN Estimating, LMN Time, and the LMN CRM
• Daily timesheet reviews before payroll
• Weekly job costing reports
• Faster invoicing and past-due follow-ups
• Extra help during spring and renewal season
• Reduced late-night office work for owners and estimators

Our goal is to help landscaping companies trust their LMN numbers without hiring more in-house office staff.

Hire an LMN Virtual Assistant Today

Stop spending valuable time on late-night estimates, messy timesheets, unread job costing reports, and overdue invoices.

Intelus Agency helps landscaping and lawn care companies find dedicated remote professionals who keep LMN accurate and the office side of the business moving.

Ready to give your LMN numbers the attention they deserve? Book a free outsourcing consultation with Intelus Agency and find an LMN Virtual Assistant who fits your business needs.