Simplify your design-to-invoice workflow with a dedicated DynaSCAPE Virtual Assistant from Intelus Agency. Our remote professionals help landscaping, lawn care, and design-build companies draw base plans, organize drawing sets, move plant and material takeoffs into Manage360, and prepare estimates, change orders, and invoices. Keep your designers designing while every project flows cleanly from plan to billing.
DynaSCAPE Virtual Assistant Services for Landscaping and Design-Build Companies
DynaSCAPE connects landscape design and business management. Designers draft hand-drawn quality plans in DynaSCAPE Design, add color with DynaSCAPE Color or 3D views with Sketch3D, then send plant and material takeoffs into Manage360 for estimating, scheduling, and billing.
That link saves hours, but only when drawings are tidy, plant lists are current, and someone follows each project from design to invoice. A dedicated DynaSCAPE Virtual Assistant keeps that pipeline running.
Intelus Agency connects landscaping, lawn care, and design-build companies with carefully selected remote professionals who learn your drawing standards and your Manage360 setup.
Intelus Agency is an independent virtual assistant provider and is not affiliated with, endorsed by, or sponsored by DynaSCAPE. Your assistant drafts and organizes based on your team's direction. Design choices, plant selection, grading, drainage, structural details, stamped drawings, and pricing decisions stay with your qualified professionals.
Landscape Estimating Software Support in Manage360
DynaSCAPE Manage360 works as landscape estimating software, and once a takeoff is in Manage360, the estimate is mostly built. Manage360 is designed to help companies recover overhead in every bid, so accurate inputs matter.
Support includes:
- Adding labor, equipment, and other items your estimator specifies
- Applying your company's pricing structure to each estimate
- Keeping plant and material prices current from supplier price sheets
- Formatting proposals with the color plan attached
- Sending proposals once your estimator approves them
- Following up with clients on open proposals
- Tracking which estimates are pending, won, or lost
- Copying past estimates for similar jobs as a starting point
Scope, markup, and final pricing always stay with your team. Our estimates and proposals specialists follow the same approval-first process.
Landscape CAD Software Drafting Prep and Base Plans
DynaSCAPE Design is landscape CAD software that produces scaled plans with a hand-drawn look. Before your designer can start creating, someone has to build the base.
Support includes:
- Drawing property lines to scale from surveys and site measurements
- Adding buildings, driveways, and walkways to the base plan
- Placing existing trees and other fixed features from site photos
- Setting up title blocks and sheet layouts
- Applying your company's layer standards to every project
- Starting each project from the same clean template
- Flagging missing measurements before drafting begins
- Updating drawings based on your designer's instructions
Your designer picks up a clean base plan and goes straight to the design.
DynaSCAPE Software Plant Lists and Takeoffs Into Manage360
One of the biggest time savers in DynaSCAPE Software is exporting plant and material takeoffs from a design into Manage360. Nobody has to count shrubs or measure patios twice.
Support includes:
- Running the takeoff export from each finished design
- Checking that every plant matched an item in your Manage360 catalog
- Checking that hardscape and lighting materials matched catalog items
- Fixing mismatched or duplicate items
- Flagging plants your designer specified that are not yet priced
- Adding new catalog items once you approve their pricing
- Comparing takeoff counts against the auto-count plant labels on the plan
- Saving each takeoff to the job record
A clean takeoff means the estimate starts with the right quantities every time.
DynaSCAPE Design Drawing Sets for Sales and Crews
A single DynaSCAPE Design project often needs several versions of the same plan: a color plan for the client, a 3D view to help close the sale, and black-and-white construction sheets for the crew.
Support includes:
- Exporting color plans for client presentations
- Organizing Sketch3D views for sales meetings
- Preparing separate planting, hardscape, and lighting sheets for crews
- Checking labels, plant counts, and dimensions for obvious errors before printing
- Keeping a revision log so everyone works from the latest version
- Printing or sharing sheets in the sizes your crews prefer
- Storing final drawing sets in each job file
- Archiving older versions once a design is final
Our quality assurance team can help you build a simple drawing checklist your whole office can follow.
Change Orders Without the Chaos
Install projects change. A client adds a seating wall, swaps a tree, or extends the lighting, and each change needs to reach the drawing, the job, and the invoice.
Support includes:
- Updating the drawing per your designer's instructions
- Creating the change order in Manage360
- Sending change orders to the client for approval
- Adding approved changes to the job
- Updating the plant and material list for the crew
- Sharing revised sheets with the crew leader
- Making sure approved changes appear on the next invoice
- Keeping a record of every approved and declined change
Clear change orders protect your profit and prevent arguments at the end of the job.
Plant Database and Custom Plant Lists
DynaSCAPE includes an online plant database. Your assistant keeps your company's plant lists useful for designers and realistic for your crews.
Support includes:
- Building custom plant lists your designers select for your climate
- Sorting lists by sun conditions and local nursery stock
- Adding notes and photos to each plant entry
- Removing plants your suppliers no longer carry
- Checking availability with nurseries before a design is final
- Flagging out-of-stock plants so your designer can pick a substitute
- Matching plant list names to your Manage360 catalog
- Updating lists at the start of each season
Your designers save time searching, and your crews get plants that are actually available.
Billing, QuickBooks, and Office Training Notes
After the work is done, Manage360 handles invoicing with a QuickBooks connection. DynaSCAPE also has a learning curve, so clear notes help new hires get up to speed.
Support includes:
- Preparing invoices in Manage360
- Applying deposits and progress payments
- Sending invoices to clients
- Checking that invoices and payments synced to QuickBooks
- Sending friendly reminders on past-due accounts
- Writing simple how-to notes for your drawing standards
- Documenting your takeoff export and estimating steps
- Updating notes when your process changes
Our invoicing and billing specialists can help with collections, and our knowledge base specialists can organize your notes into a searchable library.
Landscaping Virtual Assistant Support for Design-Build Companies
Design-build firms often have designers spending evenings on base plans, takeoffs, and paperwork instead of new designs. A dedicated assistant takes that work off their desks, much like our construction virtual assistant support does for related trades.
Our DynaSCAPE Virtual Assistants can support:
- Landscape design-build firms
- Independent landscape designers
- Landscape architecture studios
- Companies using both DynaSCAPE Design and Manage360
- Hardscape and outdoor living contractors
- Landscape lighting and irrigation installers
- Lawn care companies that offer design and install
- Garden centers with design departments
Owners who need broader office help can pair this role with our administrative support services.
Why Choose Intelus Agency for DynaSCAPE Virtual Assistant Services?
DynaSCAPE works best when someone keeps drawings, catalogs, and estimates in sync. Intelus Agency connects you with remote professionals who learn your standards and follow your process.
Benefits of working with Intelus Agency include:
- Hand-selected remote professionals matched to your business
- Flexible month-to-month staffing with no long-term contract
- Clean base plans ready for your designers
- Organized drawing sets for sales and crews
- Accurate takeoffs moved into Manage360
- Current plant and material prices
- Clear change orders and on-time invoices
- Written process notes for new hires
- Candidate introductions in about a week
- Lower costs than adding in-house office staff
Our goal is to help every project move smoothly from drawing board to invoice.
Hire a DynaSCAPE Virtual Assistant Today
Stop spending valuable time drawing base plans, fixing takeoff mismatches, updating price sheets, and chasing change orders.
Intelus Agency helps landscaping, lawn care, and design-build companies find dedicated remote professionals who keep DynaSCAPE running from design to billing.
Ready to free up your designers? Book a free outsourcing consultation with Intelus Agency and find a DynaSCAPE Virtual Assistant who fits your business needs.
