PRO Landscape Virtual Assistant

PRO Landscape Virtual Assistant Services for Landscaping and Design-Build Companies

PRO Landscape, from Drafix Software, lets your team place plants, hardscapes, and lighting on a photo of the client's own home, draw scaled CAD plans, create 3D renderings, and build a priced proposal straight from the design. Few tools sell a landscape project as well as a client seeing their own yard transformed.

Yet in most companies, designers spend hours on work that is not design at all. They organize site photos, re-enter measurements, update prices, chase feedback, and turn finished designs into crew paperwork. A dedicated PRO Landscape Virtual Assistant takes that work off their plate.

Intelus Agency connects landscaping, lawn care, and design-build companies with carefully selected remote professionals who learn your design process and your PRO Landscape setup.

Intelus Agency is an independent virtual assistant provider and is not affiliated with, endorsed by, or sponsored by Drafix Software or PRO Landscape. Your assistant supports your design team but does not replace it. Plant selection, layout, grading, drainage, structural elements, and anything that requires a licensed landscape architect or engineer stay with your qualified professionals.

Landscape Design Software Project Setup

Landscape design software works best when each project starts with complete, organized information. Your assistant gets every new project ready before your designer opens it.

Support includes:

• Collecting client photos, measurements, plot plans, and consultation notes
• Sorting files by client and property so nothing gets lost
• Creating the project in PRO Landscape with the right client and property details
• Preparing clean background photos for photo imaging
• Building scaled base drawings from your measurements
• Noting the client's budget, style preferences, and must-haves
• Flagging missing photos or measurements before the design starts
• Requesting any extra details from the client after the consultation

Your designer opens a project that is ready to work on, not a folder of loose files. Our data organization support keeps design archives just as tidy.

PRO Landscape Design Software Photo Imaging Drafts

PRO Landscape Design Software shines at photo imaging, and that is also where routine placement work can eat up hours. With a marked-up sketch or plant list from your designer, your assistant can build the first draft.

Support includes:

• Placing the plants your designer selects on the client's photo
• Adding pavers, walls, water features, and other hardscapes from the design notes
• Placing lighting fixtures in the spots your designer marks
• Building before-and-after views for client presentations
• Preparing night lighting scenes that help sell lighting packages
• Creating holiday lighting views when your team offers them
• Saving each draft with a clear version name
• Sending drafts to your designer for refinement and approval

Your designer still makes the creative choices, refines the layout, and approves the final version.

Landscape Proposal Software Support

PRO Landscape can work as landscape proposal software, building a proposal straight from a photo imaging or CAD design. That only helps if your prices and quantities are right.

Support includes:

• Keeping material and plant prices up to date in PRO Landscape
• Checking that proposal quantities match the design
• Adding labor, delivery, and other items your estimator specifies
• Formatting clean, branded proposals with renderings attached
• Sending proposals once your designer or estimator approves them
• Following up with clients after each proposal goes out
• Tracking which proposals are pending, signed, or declined
• Updating prices across saved proposals when supplier costs change

Pricing and scope always stay with your team. Our estimates and proposals specialists follow this same approval-first process.

PRO Landscape Software Plant and Product Library

PRO Landscape Software comes with a large image library of plants organized by climate zone, plus pavers, fixtures, and more. You can also customize it with your own plants and products.

Support includes:

• Adding photos of plants your local nurseries actually carry
• Keeping a list of your company's go-to plants by climate and sun conditions, as chosen by your designers
• Adding your preferred paver, wall block, and fixture products
• Removing items you no longer use or install
• Checking plant availability with suppliers before a design is final
• Flagging out-of-stock items so your designer can pick a substitute
• Keeping supplier names and product details current
• Organizing library items so designers can find them fast

A clean library makes every design faster to build. Our vendor coordination team can follow up on orders once the job is sold.

Landscape Design Software for Professionals: Design-to-Install Handoff

Landscape design software for professionals should carry a project all the way to the crew. When the client signs, the design needs to become a plan your crew can follow.

Support includes:

• Exporting the plant list from the final design
• Exporting the material takeoff for hardscapes and lighting
• Organizing the final CAD plan and renderings in the job file
• Entering job details into your scheduling or job management system
• Matching the signed proposal to the final design version
• Sending plant and material lists to your purchasing contact
• Preparing a simple job packet for the crew leader
• Answering crew questions about the plan during install

Nothing gets re-typed by hand, and your crew starts with the same plan the client approved.

Managing Design Revision Rounds

Most clients ask for changes, like a different tree, a bigger patio, or a cheaper option. Without a system, revisions get lost in emails and texts.

Support includes:

• Logging every piece of client feedback in one place
• Labeling each version of the design clearly
• Tracking which changes your designer has approved
• Updating the proposal to match each approved revision
• Letting the client know when to expect the next version
• Keeping older versions saved in case the client wants to go back
• Noting how many revision rounds each project takes
• Confirming the final approved version before work is scheduled

Organized revisions keep clients happy and stop designers from redoing work.

Scheduling Consultations and Design Presentations

Designers often lose time going back and forth with clients about meeting times. Your assistant handles the scheduling so designers can stay focused.

Support includes:

• Booking first consultations with new leads
• Scheduling design presentation meetings
• Sending reminders to clients before each meeting
• Making sure the latest design and proposal are ready before each presentation
• Rescheduling meetings when weather or job delays come up
• Keeping each designer's calendar organized
• Booking follow-up meetings after a presentation
• Sending meeting notes and next steps to clients

Our calendar management team can keep your designers' calendars organized during the busy spring rush.

Turning Designs Into Marketing

Finished before-and-after images and 3D renderings make great marketing, with your client's permission. Your assistant helps put that work in front of new leads.

Support includes:

• Collecting approved before-and-after images
• Saving 3D renderings and lighting views for marketing use
• Tracking which clients gave permission to share their project
• Organizing images by project type, like patios, plantings, or lighting
• Sharing approved images with your marketing team
• Preparing simple project descriptions to go with each image
• Gathering photos of the finished install from your crew
• Keeping a portfolio folder up to date

Our social media management specialists can turn these images into posts that bring in new design leads.

Landscaping Virtual Assistant Support for Design-Build Companies

Design-build companies balance design work, sales, and installs, often with designers booked weeks out. A dedicated assistant keeps leads moving, much like our construction virtual assistant support does for related trades.

Our PRO Landscape Virtual Assistants can support:

• Landscape design-build companies
• Independent landscape designers
• Landscape architects and design studios
• Garden centers that offer design services
• Landscape lighting contractors
• Hardscape and outdoor living contractors
• Lawn care companies that add design services
• Pool and patio builders who present landscape designs

With dependable remote help, your design team can handle more projects each season.

Why Choose Intelus Agency for PRO Landscape Virtual Assistant Services?

Your designers are your most valuable sellers. Intelus Agency connects you with remote professionals who handle the prep and admin so your designers can focus on design.

Benefits of working with Intelus Agency include:

• Hand-selected remote professionals matched to your business
• Flexible month-to-month staffing with no long-term contract
• Projects set up and ready before your designer starts
• Faster photo imaging first drafts
• Current prices in every proposal
• Organized revision tracking
• A custom plant library that matches local supply
• Clean handoffs from signed design to install crew
• Candidate introductions in about a week
• Lower costs than adding in-house office staff

Our goal is to give your designers more time to design and sell.

Hire a PRO Landscape Virtual Assistant Today

Stop spending valuable time sorting site photos, updating proposal prices, chasing client feedback, and re-typing plant lists for your crews.

Intelus Agency helps landscaping, lawn care, and design-build companies find dedicated remote professionals who support every step of the PRO Landscape workflow.

Ready to give your designers their time back? Book a free outsourcing consultation with Intelus Agency and find a PRO Landscape Virtual Assistant who fits your business needs.